The Library of Parliament is a non partisan organization providing stimulating and rewarding work. We recognize that our employees are our most important asset and, as such, we offer excellent benefits, a minimum of four weeks’ vacation leave, learning opportunities to support professional and career development, competitive salaries, and more!

Executive Services provides strategic support and services to the Parliamentary Librarian, senior executives and the Library in a variety of areas. Among its responsibilities is the coordination of the Library’s welcoming and orientation activities for newly appointed senators, as well as new and re-elected members of the House of Commons after a federal general election.

We are currently looking for candidates to staff the following position: Program Coordinator.

Are you seeking an assignment in a dynamic work environment that offers fresh challenges every day? The Library’s Executive Services is looking for a Program Coordinator to join its team for the Orientation Program for the 44th Parliament. You are a specialist who can provide expertise in the management of complex, multi-stakeholder projects, and who can contribute to the planning and delivery of communication, outreach or promotional activities as part of an organization-wide program. You ask the right questions, consult with subject-matter experts to find the right answers, and come up with creative solutions to problems. You develop strong relationships with colleagues and stakeholders, and your creativity sparks you to identify new opportunities for program enhancements and outreach activities to promote the Library’s products and services. If you think you are the perfect fit, apply now!


PROGRAM COORDINATOR


EXECUTIVE SERVICES
OFFICE OF THE PARLIAMENTARY LIBRARIAN

Anticipatory Staffing (1-year position)

MPA-5 ($92,123 – $108,976)
Bilingual staffing – imperative: (CCC/CCC)

For the purposes of this selection process, the competencies listed in the attached Competency Profile will be evaluated.

NOTE:        This selection process will also be used to establish a pool of prequalified candidates that could be used to staff determinate and indeterminate positions at the Library of Parliament that require similar knowledge or competencies.

The following knowledge criteria will also be evaluated:

  • General knowledge of the Library of Parliament business operations, the overall mission, vision, and strategic plans
  • Knowledge of the Canadian Parliamentary System
  • Significant knowledge of project management theories, practices and processes
  • Knowledge of communications, outreach and promotion practices

To be considered, candidates must have:

  • A bachelor’s degree in a field related to the position from a recognized post-secondary institution OR an acceptable combination of education, training and experience
  • Experience in coordinating programs, the work of project teams and managing multiple tasks and priorities to achieve results

Assets:

  • Experience in providing communications advice and in developing company-wide or organization-wide strategies or action plans
  • Experience planning and implementing promotion or outreach campaigns

Candidates retained in this selection process will be required to obtain:

  • A successful second-language evaluation (Bilingual staffing – imperative: CCC/CCC)
  • A successful pre-employment screening

Additional Information:

  • This selection process is open to the public and to employees of the Library of Parliament, the Senate, the House of Commons, the Office of the Senate Ethics Officer, the Office of the Conflict of Interest and Ethics Commissioner, the Parliamentary Protective Service, and the Office of the Parliamentary Budget Officer.
  • This selection process may include a second-language evaluation, a written qualifying exam and an interview. The interview will consist of behavioural, situational and knowledge-based questions. Candidates will be required to pass each stage in order to move to the next stage of the selection process.
  • Qualified candidates from this selection process may be considered for determinate or indeterminate positions at the Library of Parliament that require similar knowledge and/or competencies.
  • Education and experience requirements will be used to determine which candidates will be asked to participate in the next stage of the selection process.
  • Satisfactory references and proof of education are essential conditions of appointment.
  • Travel and relocation expenses are the responsibility of the candidates.
  • The Library of Parliament believes that the excellence for which it is known is enhanced by nurturing an inclusive workplace that embraces diversity, values differences and supports the full participation of all employees. The Library is committed to creating and maintaining a diverse workforce reflecting the communities we live in and work in, the clients we work with, and Canadian society at large.
  • Must be legally allowed to work in Canada

Apply no later than  June 14, 2021 11:59 PM  Eastern Time.

To apply, please send us your curriculum vitae, along with a covering letter indicating how you meet each of the education and experience requirements of the position. Please quote Staffing Process 21-LOP-73 in your documents and, if you apply by email, in the subject line of your email.

Send us your application:

By email: LOPCareers-CarrieresBDP@parl.gc.ca
By fax: 613-995-9582
By mail: 50 O’Connor Street
Library of Parliament
Human Resources Directorate
Ottawa, ON K1A 0A9

Questions? Contact Human Resources at 613-617-0943 or LOPCareers-CarrieresBDP@parl.gc.ca.

We thank all those who apply. Please note that only those selected for further consideration will be contacted.

Competency Profile for Communications – Program Manager

ADAPTABILITY

Adapting in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups.

Level 4:  Adapts plans and goals.
• Adapts organizational or project plans to meet new demands and priorities.
• Revises project goals when circumstances demand it.
• Responds quickly to shifting opportunities and risks.

CLIENT FOCUS

Providing service excellence to internal and/or external clients, addressing immediate and evolving client needs.

Level 4:  Provides seasoned advice.
• Acts as a seasoned advisor, providing independent opinion on complex client problems and novel initiatives, and assisting with decision-making.
• Encourages clients to consider difficult issues when it is in their best interests.
• Advocates on behalf of clients to more senior management, identifying approaches that meet clients’ needs as well as those of the organization.

EXEMPLIFYING INTEGRITY

Treating others fairly, honestly and respectfully, furthering the integrity of the organization and its relationships of trust within the work environment and in the broader community.

Level 1:  Acts in fair and ethical manner toward others.
• Treats everyone equally with fairness, honesty and respect all the time.
• Refrains from behaviour or language that is exclusionary or offensive.
• Focuses on organizational success rather than personal gain.
• Follows through consistently on promises and commitments made to others.
• Presents facts and circumstances transparently, no matter how difficult the facts may be.
• Guards confidential and sensitive information, passing it on only to those that need to know.
• Maintains ethical principles even in the most challenging circumstances.
 
ATTENTION TO DETAIL

Working in a conscientious, consistent and thorough manner to ensure accuracy and the quality of work products and services delivered

Level 4:  Identifies relevant information.
• Identifies relevant and irrelevant information when reading complex documents under tight deadlines.
• Maps out all the logistics and details of a situation to ensure smooth and flawless implementation.
• Coaches others on methods and tools to ensure the accuracy of work.

COMMUNICATION

Communicating clearly and respectfully with different audiences, both orally and in writing

Level 4:  Communicates complex messages.
• Communicates complex issues to widely varying audiences, in a clear and credible manner.
• Handles difficult on-the-spot questions (e.g., from senior executives, public officials, interest groups or the media).
• Secures support for ideas or initiatives through high-impact communication.
• Writes on complex and highly specialized issues (e.g., policy, law, science, economics, international affairs, parliamentary procedure).
• Evaluates written material to ensure accuracy, clarity and influence, making changes when necessary.

TECHNICAL AND FUNCTIONAL CAPABILITY

Understanding and applying technical and functional knowledge and skills to accomplish work objectives, while keeping up to date with new developments in the subject area and continuing to enhance skills

Level 4:  Demonstrates advanced knowledge and ability.
• Deals with new or complex issues in the technical or functional area.
• Adapts approaches in novel situations.
• Explains advanced or complex concepts and methods.
• Guides others in the technical or functional area.
• Makes recommendations on the best course of action in complex situations.

ORGANIZATIONAL AWARENESS

Understanding the workings, structure, culture and distribution of power within and beyond the organization and for Parliament as a whole, and applying this understanding to solve problems and achieve desired outcomes

Level 3:  Understands and applies organizational culture, climate and power dynamics.
• Achieves satisfactory solutions based on an understanding of issues and culture in own and other organizations.
• Recognizes what is and is not acceptable or possible at certain times given the organizational culture, climate and power dynamics.
• Anticipates outcomes based on an understanding of organizational culture and power dynamics.
• Explains how organizational decisions are made and who makes and influences them.
• Applies an understanding of the roles people play in the organization to form alliances and achieve results.

THINKING STRATEGICALLY

Seeing and synthesizing different aspects of an issue, examining the full range of options and outcomes, and building frameworks to guide analysis and action

Level 2:  Integrates and interprets broad and complex issues.
• Integrates and interprets multi-faceted information from varied sources on a range of complex issues.
• Recommends optimal approaches to address critical issues in the immediate and medium term.
• Recognizes the need for a modified approach to data and information gathering and analysis.
• Articulates the impact of own work on organizational strategy and vice versa.
• Identifies implications of own analysis (e.g., potential impact on certain stakeholders).
• Anticipates how others in own and other affected organizations will respond to and use the data and information generated.

PLANNING AND ORGANIZING

Making and following plans and allocating resources effectively to reach goals that are central to organizational success

Level 3:  Plans and organizes major activities.
• Identifies various resources needed (e.g., different types of expenditures; different skill mixes).
• Produces realistic and achievable work plans.
• Develops back-up plans to handle potential obstacles.
• Breaks activities into smaller components to facilitate completion.
• Renegotiates commitments or deadlines as circumstances dictate, keeping management informed of expected completion.
• Evaluates the extent to which objectives have been achieved.