The Library of Parliament is a non partisan organization providing stimulating and rewarding work. We recognize that our employees are our most important asset and, as such, we offer excellent benefits, a minimum of four weeks’ vacation leave, learning opportunities to support professional and career development, competitive salaries, and more!
The Library believes that the excellence for which it is known is enhanced by nurturing an inclusive workplace that embraces diversity, values differences and supports the full participation of all employees. The Library is committed to creating and maintaining a diverse workforce reflecting the communities we live in and work in, the clients we work with, and Canadian society at large.
Corporate Services (CS) provides support and services to the Library of Parliament in the areas of human resources, finance and materiel management, corporate planning, information technology, and publishing, editing and creative services.
We are currently looking for candidates to staff the following position: Staffing Officer.
As Staffing Officer, you will develop innovative recruitment strategies, provide advice, guidance and support to managers in the areas of recruitment and selection, in addition of managing full cycle recruiting process ensuring a smooth and positive candidate experience.
MPA-2 ($66,787 – $79,005)
Bilingual staffing – imperative: (CBC/CBC)
For the purposes of this selection process, the competencies listed in the attached Competency Profile will be evaluated.
NOTE: While this position is eligible for part-time telework, regular on-site presence is required at Library of Parliament workplaces located in the National Capital Region.
The following knowledge criteria will also be evaluated:
- General knowledge of various human resources disciplines and how they interact with one another
Specialized knowledge of processes, methods and best practices related to recruitment and staffing
- Knowledge of laws and regulations that govern or influence Parliamentary employment such as the Parliamentary Employment and Staff Relations Act, the Canada Labour Code, the Official Languages Act, the Human Rights Act and the Employment Equity Act.
To be considered, candidates must have:
- Successful completion of post-secondary education in a field related to the duties of the position OR an acceptable combination of education, training and experience
- Experience with full-cycle recruitment for a variety of roles
- Experience providing advice to hiring managers on their staffing requirements and recruitment strategies
- Experience using a Human Resources Information System /Applicant Tracking System
- Experience using social media and various advanced sourcing techniques
- Experience developing and executing recruitment strategies pertaining to inclusion, diversity and equity
Candidates retained in this selection process will be required to obtain:
- A successful second-language evaluation (Bilingual staffing – imperative: CBC/CBC)
- A successful pre-employment screening
- This selection process is open to the public.
- This selection process will include a second-language evaluation, a written qualifying exam and an interview. The interview will consist of behavioural, situational and knowledge-based questions. Candidates will be required to pass each stage in order to move to the next stage of the selection process.
- Qualified candidates from this selection process may be considered for determinate or indeterminate positions at the Library of Parliament that require similar knowledge and/or competencies.
- On 20 June 2022, the vaccination requirement for employees of the Library of Parliament established by the Policy on COVID-19 Vaccination was suspended. The Library of Parliament will continue to follow the situation closely, and should the epidemiological conditions change, we will assess whether there is a need to reinstate the vaccination policy and the associated essential condition of employment applicable to indeterminate, determinate, student and intern hiring.
- Education and experience requirements will be used to determine which candidates will be asked to participate in the next stage of the selection process.
- Satisfactory references and proof of education are essential conditions of appointment.
- Travel and relocation expenses are the responsibility of the candidates.
- Must be legally allowed to work in Canada.
Apply no later than December 4, 2022 11:59 PM Eastern Time.
To apply, please send us your curriculum vitae, along with a covering letter indicating how you meet each of the education and experience requirements of the position. Please quote Staffing Process 22-LOP-354 in your documents and in the subject line of your email.
Send us your application:
By email: Stephanie.Montcalm@parl.gc.ca
Questions? Contact Human Resources at 613-617-0943 or LOPCareers-CarrieresBDP@parl.gc.ca.
We thank all those who apply. Please note that only those selected for further consideration will be contacted.
Competency Profile for Human Resources – Officer
Adapting in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups.
Level 3: Adapts to widely varying needs.
• Adapts to new ideas and initiatives across a wide variety of issues or situations.
• Supports major changes that challenge traditional ways of operating.
• Adapts interpersonal style to highly diverse individuals and groups in a range of situations.
• Adapts own plans and priorities in anticipation of change.
Providing service excellence to internal and/or external clients, addressing immediate and evolving client needs.
Level 2: Maintains client contact.
• Follows up with clients during and after delivery of services to ensure that their needs have been met.
• Keeps clients up to date on the progress of the service they are receiving and changes that affect them.
• Maintains service to clients during critical periods.
• Addresses clients’ issues in order of priority.
Treating others fairly, honestly and respectfully, furthering the integrity of the organization and its relationships of trust within the work environment and in the broader community.
Level 1: Acts in fair and ethical manner toward others.
• Treats everyone equally with fairness, honesty and respect all the time.
• Refrains from behaviour or language that is exclusionary or offensive.
• Focuses on organizational success rather than personal gain.
• Follows through consistently on promises and commitments made to others.
• Presents facts and circumstances transparently, no matter how difficult the facts maybe.
• Guards confidential and sensitive information, passing it on only to those that need to know.
• Maintains ethical principles even in the most challenging circumstances.
HUMAN RESOURCES MANAGEMENT
Understanding and applying human resources management (HRM) practices, policies and principles to enable performance excellence and ensure a safe and healthy workplace
Level 2: Demonstrates working-level knowledge and ability, and applies the competency, with guidance, in common situations that present limited difficulties.
• Demonstrates basic knowledge of HRM issues (e.g., fundamental staffing practices).
• Provides basic HRM information to others.
• Conducts components of straightforward HRM activities (e.g., develops a statement of qualifications).
Communicating clearly and respectfully with different audiences, both orally and in writing
Level 2: Facilitates two-way communication.
• Recalls others’ main points, taking them into account in own communication.
• Checks own understanding of others’ communication (e.g., paraphrases, asks questions).
• Elicits comments or feedback on what has been communicated.
• Maintains continuous, open and consistent communication with others.
• Writes straightforward documents (e.g., meeting summaries, instructions) that are logical and comprehensive, while remaining concise.
Applying critical thinking, good business sense and organizational values to make decisions involving varying levels of risk and ambiguity
Level 1: Makes decisions based solely on guidelines and policies.
• Applies explicit guidelines and procedures in making decisions
• Makes straightforward decisions based on comprehensive information.
• Deals with exceptions using clearly specified rules.
• Seeks guidance as needed when the situation is unclear.
• Makes a decision with no risk where information is available and controls are in place.
ATTENTION TO DETAIL
Working in a conscientious, consistent and thorough manner to ensure accuracy and the quality of work products and services delivered
Level 3: Demonstrates concern for thoroughness and accuracy.
• Identifies multiple sources of and approaches to information to ensure that details are addressed.
• Reviews the work of others for accuracy and thoroughness.
• Follows up to ensure tasks are completed and commitments are met by others.
• Verifies that work has been done according to procedures and standards.
TECHNICAL AND FUNCTIONAL CAPABILITY
Understanding and applying technical and functional knowledge and skills to accomplish work objectives, while keeping up to date with new developments in the subject area and continuing to enhance skills
Level 3: Demonstrates intermediate knowledge and ability.
• Follows standard procedures, where applicable, for common tasks.
• Applies technical and functional knowledge and skills in a range of typical situations, with minimal or no guidance.
• Seeks support and guidance from superiors when encountering novel or more complex situations.
PLANNING AND ORGANIZING
Making and following plans and allocating resources effectively to reach goals that are central to organizational success
Level 3: Plans and organizes major activities.
• Identifies various resources needed (e.g., different types of expenditures; different skill mixes).
• Produces realistic and achievable work plans.
• Develops back-up plans to handle potential obstacles.
• Breaks activities into smaller components to facilitate completion.
• Renegotiates commitments or deadlines as circumstances dictate, keeping management informed of expected completion.
• Evaluates the extent to which objectives have been achieved.