The Library of Parliament is a non-partisan organization that supports Canadian parliamentary democracy and provides a stimulating and rewarding work environment. We recognize that our employees are our most important asset, which is why we offer excellent benefits, a minimum of four weeks’ vacation leave, flexible work schedule options, a 35-hour work week, learning opportunities to support professional and career development, competitive salaries and more!

The Library of Parliament believes that the excellence for which it is known is enhanced by nurturing an inclusive workplace that embraces diversity, values differences and supports the full participation of all employees. The Library is committed to creating and maintaining a diverse workforce reflecting the communities in which we live and work, the clients with whom we work, and Canadian society as a whole.

Corporate Services provides support and services to the Library of Parliament in the areas of human resources, finance, materiel management, corporate planning and information technology.

We are currently looking for candidates to staff the following position: Coordinator, Classification and Staffing.

The Coordinator, Classification and Staffing is responsible for the coordination of various classification and staffing processes to support the activities of the dynamic Human Resources (HR) Management Services team. The incumbent creates files and ensures that they are up to date, posts job advertisements on various sites, prepares correspondence such as invitations, results letters, etc., coordinates the logistical aspect of exams and interviews, all while ensuring a positive candidate experience throughout the staffing process.

Coordinator, Classification and Staffing

Human Resources
Corporate Services

Indeterminate Position

MPA-1 ($59,833 - $78,637)
Bilingual imperative (CBC/CBC)

For the purposes of this selection process, the competencies listed in the attached Competency Profile will be evaluated.

Note:     While this position is eligible for part-time telework, regular on-site presence is required at Library of Parliament workplaces located in the National Capital Region.

For the purposes of this selection process, the competencies listed in the attached Competency Profile will be evaluated.

The following knowledge criteria will also be evaluated:
• General knowledge of core HR functions (such as classification, staffing, compensation, labour relations, etc.) and how they interrelate
• General knowledge of best practices and trends in the field of HR

To be considered, candidates must have:
• An acceptable combination of education, training and relevant experience.
• Experience providing administrative support services in an HR environment.
• Experience providing information to managers and/or employees on administrative processes and procedures.
• Experience responding to enquiries from the public and/or internal stakeholders.
• Experience using Microsoft 365 applications such as Outlook, Word, Excel and Teams.

Asset(s):
• Post-secondary education in a field related to Human Resources Management.
• Experience using an HR information system and/or applicant tracking system.
• Experience in digitizing administrative processes. 
• Experience working in a fast-paced and high-volume environment.

Candidates retained in this selection process will be required to obtain successfully:
• A second-language evaluation (Bilingual staffing – imperative: CBC/CBC)
• A pre-employment screening

Additional Information:
• The Library of Parliament welcomes all candidates to apply and encourages applications from Indigenous persons, racialized persons, 2SLGBTQIA+ persons, and persons with disabilities for this position.
• This selection process is open to the public.
• This selection process may include a second-language evaluation, a written qualifying exam, and an interview. The interview will consist of behavioural, situational and knowledge-based questions. Candidates will be required to pass each stage in order to move to the next stage of the selection process.
• We are committed to providing an inclusive and barrier-free work environment, starting with the staffing process. If you require accommodations during any phase of the evaluation process, please contact us at LOPCareers-CarrieresBDP@parl.gc.ca.
• Qualified candidates from this selection process may be considered for determinate or indeterminate positions at the Library of Parliament that require similar knowledge and/or competencies.
• Education and experience requirements will be used to determine which candidates will be asked to participate in the next stage of the selection process.
• Satisfactory references and proof of education are essential conditions of appointment.
• Travel and relocation expenses are the responsibility of the candidates.
• Only those legally permitted to work in Canada can participate in this selection process.

Apply no later than  September 4, 2024 11:59 PM  Eastern Time.

To apply, please send us your curriculum vitae, along with a covering letter indicating how you meet each of the education and experience requirements of the position. 
Please quote your full name and 24-LOP-198 in your documents and in the subject line of your email.
Send your application by email at LOPCareers-CarrieresBDP@parl.gc.ca.
Questions? Contact Human Resources at LOPCareers-CarrieresBDP@parl.gc.ca.
We thank you for your interest. Please note that only those selected for further consideration will be contacted.

Competency Profile for Human Resources – Coordinator

ADAPTABILITY
Adapting in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups.
Level 2: Adapts to situations.
• Changes own behaviour or approach to suit the situation.
• Adjusts rules or procedures, based on the situation, while remaining guided by the organization’s values.
• Adapts behaviour to perform effectively under changing or unclear conditions.

CLIENT FOCUS
Providing service excellence to internal and/or external clients, addressing immediate and evolving client needs.
Level 1: Responds to immediate client needs.
• Responds to client needs in a timely, professional, helpful and courteous manner.
• Shows clients that their perspectives are valued.
• Strives to meet service standards in all circumstances.

EXEMPLIFYING INTEGRITY
Treating others fairly, honestly and respectfully, furthering the integrity of the organization and its relationships of trust within the work environment and in the broader community.
Level 1: Acts in fair and ethical manner toward others.
• Treats everyone equally with fairness, honesty and respect all the time.
• Refrains from behaviour or language that is exclusionary or offensive.
• Focuses on organizational success rather than personal gain.
• Follows through consistently on promises and commitments made to others.
• Presents facts and circumstances transparently, no matter how difficult the facts may be.
• Guards confidential and sensitive information, passing it on only to those that need to know.
• Maintains ethical principles even in the most challenging circumstances.

HUMAN RESOURCES MANAGEMENT
Understanding and applying human resources management (HRM) practices, policies and principles to enable performance excellence and ensure a safe and healthy workplace
Level 2: Demonstrates working-level knowledge and ability, and applies the competency, with guidance, in common situations that present limited difficulties.
• Demonstrates basic knowledge of HRM issues (e.g., fundamental staffing practices).
• Provides basic HRM information to others.
• Conducts components of straightforward HRM activities (e.g., develops a statement of qualifications).

COMMUNICATION
Communicating clearly and respectfully with different audiences, both orally and in writing
Level 1: Presents information clearly.
• Listens and pays attention actively and objectively.
• Presents information and facts in a logical manner, using appropriate phrasing and vocabulary in all applicable formats (e.g., email and other written documents, telephone, presentations).
• Shares information when requested.
• Communicates messages to others with respect.
• Writes brief, factual material (e.g., emails, standard letters, notes), using correct grammar, spelling and punctuation.

DECISION MAKING
Applying critical thinking, good business sense and organizational values to make decisions involving varying levels of risk and ambiguity
Level 1: Makes decisions based solely on guidelines and policies.
• Applies explicit guidelines and procedures in making decisions.
• Makes straightforward decisions based on comprehensive information.
• Deals with exceptions using clearly specified rules.
• Seeks guidance as needed when the situation is unclear.
• Makes a decision with no risk where information is available and controls are in place.

INITIATIVE
Dealing with situations and issues proactively and persistently, seizing opportunities that arise
Level 2: Addresses current issues.
• Acts on issues in own area of responsibility instead of waiting or hoping the problem will solve itself.
• Tries various approaches and solutions to resolve a problem.
• Persists when significant difficulties arise.

ATTENTION TO DETAIL
Working in a conscientious, consistent and thorough manner to ensure accuracy and the quality of work products and services delivered
Level 2: Recognizes less obvious information.
• Verifies assumptions and information before accepting them.
• Seeks out others to check or review own work.
• Reviews all relevant information or aspects of a situation before taking action or making a decision.

PLANNING AND ORGANIZING
Making and following plans and allocating resources effectively to reach goals that are central to organizational success
Level 2: Plans and organizes group activities.
• Identifies who needs to be involved and when.
• Identifies who will do what, when, taking into account group members’ skills, needs and, if possible, preferences.
• Sets timelines and work steps.
• Monitors progress and use of resources (e.g., people, supplies, money).
• Makes needed adjustments to timelines, steps and resource allocation.
• Plans the accomplishment of next steps.