The Library of Parliament is a non partisan organization providing stimulating and rewarding work. We recognize that our employees are our most important asset and, as such, we offer excellent benefits, a minimum of four weeks’ vacation leave, learning opportunities to support professional and career development, competitive salaries, and more!
The Library believes that the excellence for which it is known is enhanced by nurturing an inclusive workplace that embraces diversity, values differences and supports the full participation of all employees. The Library is committed to creating and maintaining a diverse workforce reflecting the communities we live in and work in, the clients we work with, and Canadian society at large.
Our Information and Document Resource Services (IDRS) provides high-quality, substantive and timely information and documentation to Parliament and its staff by building, managing, preserving and optimizing access to the Library’s information assets.
We are currently looking for candidates to staff the following position Library Clerk.
The Library Clerk contributes to the maintenance, organization and preservation of Library of Parliament’s (Library’s) collection, as well as client access by fulfilling requests for access to the circulating collection and by maintaining the collection in the Library’s collection spaces (branches, storage).
INFORMATION AND DOCUMENT RESOURCE SERVICES
COLLECTION ACCESS AND OUTREACH
Bilingual staffing – imperative: (AXA/AXA)
For the purposes of this selection process, the competencies listed in the attached Competency Profile will be evaluated.
Note: This position is not eligible for telework. The location of work is on site at Library of Parliament workplaces located in the National Capital Region.
* Job description is currently under review
The following knowledge criteria will also be evaluated:
• Knowledge of how to properly organize materials using the Library of Congress classification system.
• Knowledge of the principles and procedures of collection maintenance, such as shelving and retrieving materials, performing inventories of collections, updating and maintaining labelling for the collections, collection moves, management of mail, copying and digitizing.
• Basic knowledge of how to use a library management system such as an integrated library system, a client request management systems or document or records management system to manage client requests or track collection circulation, loans or collection description.
To be considered, candidates must have:
• Basic computer skills, and office skills, such as experience using the Microsoft Office applications including Outlook and Word, photocopying and digitization, sorting and organizing mail and files.
• Experience working with collections in a library, museum or other cultural or research organization.
The following would be an asset:
• Certification using a low-lift forklift.
Candidates retained in this selection process will be required to obtain:
• A successful second-language evaluation (Bilingual staffing – imperative: AXA/AXA)
• A successful pre-employment screening
• This selection process is open to the public and to employees of the Library of Parliament, the Senate, the House of Commons, the Office of the Senate Ethics Officer, the Office of the Conflict of Interest and Ethics Commissioner, the Parliamentary Protective Service, and the Office of the Parliamentary Budget Officer.
• This selection process will include a second-language evaluation, a written qualifying exam, and an interview. The interview will consist of behavioural, situational and knowledge-based questions. Candidates will be required to pass each stage in order to move to the next stage of the selection process.
• Qualified candidates from this selection process may be considered for determinate or indeterminate positions at the Library of Parliament that require similar knowledge and/or competencies.
• On 20 June 2022, the vaccination requirement for employees of the Library of Parliament established by the Policy on COVID-19 Vaccination was suspended. The Library of Parliament will continue to follow the situation closely, and should the epidemiological conditions change, we will assess whether there is a need to reinstate the vaccination policy and the associated essential condition of employment applicable to indeterminate, determinate, student and intern hiring.
• Education and experience requirements will be used to determine which candidates will be asked to participate in the next stage of the selection process.
• Satisfactory references and proof of education are essential conditions of appointment.
• Travel and relocation expenses are the responsibility of the candidates.
• Must be legally allowed to work in Canada.
Apply no later than July 11, 2022 11:59 PM Eastern Time.
To apply, please send us your curriculum vitae, along with a covering letter indicating how you meet each of the education and experience requirements of the position. Please quote Staffing Process 22-LOP-72 in your documents and, if you apply by email, in the subject line of your email.
Send us your application:
By email: LOPCareers-CarrieresBDP@parl.gc.ca
Questions? Contact Human Resources at 343-542-4836 or LOPCareers-CarrieresBDP@parl.gc.ca.
We thank all those who apply. Please note that only those selected for further consideration will be contacted.
Competency Profile for Information Management – Clerk
Adapting in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups
Level 1: Recognizes the need to adapt.
• Demonstrates willingness to do things differently.
• Acknowledges the value of other points of view and ways of doing things.
• Displays a positive attitude in the face of ambiguity and change.
Providing service excellence to internal and/or external clients, addressing immediate and evolving client needs
Level 1: Responds to immediate client needs.
• Responds to client needs in a timely, professional, helpful and courteous manner.
• Shows clients that their perspectives are valued.
• Strives to meet service standards in all circumstances.
Treating others fairly, honestly and respectfully, furthering the integrity of the organization and its relationships of trust within the work environment and in the broader community
Level 1: Acts in fair and ethical manner toward others.
• Treats everyone equally with fairness, honesty and respect all the time.
• Refrains from behaviour or language that is exclusionary or offensive.
• Focuses on organizational success rather than personal gain.
• Follows through consistently on promises and commitments made to others.
• Presents facts and circumstances transparently, no matter how difficult the facts may be.
• Guards confidential and sensitive information, passing it on only to those that need to know.
• Maintains ethical principles even in the most challenging circumstances.
INFORMATION AND KNOWLEDGE RESOURCE MANAGEMENT
Understanding and applying procedures to select, acquire, organize, describe, retrieve, maintain and disseminate information and knowledge resources of all types, media and format
Level 1: Demonstrates introductory understanding and ability, and applies the competency, with guidance, in a few, simple situations. Directs people to the appropriate source for further information.
• Identifies key types and sources of information needed for own work.
• Identifies most accurate and reliable sources of information.
• Uses information and knowledge resource management systems to access and store fundamental data.
• Follows appropriate policies and procedures to secure and maintain data and information related to scope of own work.
Implementing procedures and standards to ensure high-quality results, and taking action to identify or manage quality issues, as appropriate
Level 2: Consistently meets quality standards set by the organization.
• Answers basic questions related to policies and procedures for quality assurance set by the organization.
• Exemplifies quality standards set by the organization.
• Seeks opportunities to improve how work is done, raising the quality of the output.
ATTENTION TO DETAIL
Working in a conscientious, consistent and thorough manner to ensure accuracy and the quality of work products and services delivered
Level 1: Recognizes obvious information.
• Identifies main concepts and ideas when reading simple, straightforward documents.
• Reviews own work for accuracy and completeness, spotting inconsistencies or discrepancies that indicate problems with quality of work.
• Verifies the accuracy of details that are important to others.
Dealing with situations and issues proactively and persistently, seizing opportunities that arise
Level 2: Addresses current issues.
• Acts on issues in own area of responsibility instead of waiting or hoping the problem will solve itself.
• Tries various approaches and solutions to resolve a problem.
• Persists when significant difficulties arise.
Working collaboratively with others to achieve organizational goals
Level 1: Collaborates with others.
• Deals honestly and fairly with others, showing consideration and respect for individual differences.
• Does own fair share of the work.
• Seeks assistance from other team members, as needed.
• Assists other team members.
• Shares all relevant information with others.
PLANNING AND ORGANIZING
Making and following plans and allocating resources effectively to reach goals that are central to organizational success
Level 1: Plans and organizes own activities.
• Plans own activities according to predetermined standards or procedures.
• Monitors the quality and timeliness of own work.
• Seeks clarity on priorities as needed.
• Responsibly uses the resources at own immediate disposal.