The Library of Parliament is a non-partisan organization providing stimulating and rewarding work in support of Canadian parliamentary democracy. We recognize that our employees are our most important asset and, as such, we offer excellent benefits, a minimum of four weeks’ vacation leave, flexible work schedule options, 35-hour work week, learning opportunities to support professional and career development, competitive salaries and more!

The Library of Parliament believes that the excellence for which it is known is enhanced by nurturing an inclusive workplace that embraces diversity, values differences and supports the full participation of all employees. The Library is committed to creating and maintaining a diverse workforce reflecting the communities in which we live and work, the clients with whom we work, and Canadian society as a whole.

Information and Collection provides high-quality, substantive and timely information, reference and documentation services to parliamentarians and their staff by building, managing, preserving and optimizing access to the Library’s information assets.

We are currently looking for candidates to staff the following position: Digitization Clerk.

The incumbent is responsible for the digitization and digital reformatting of documentary material. The incumbent also assists library clerks, as needed, with clerical functions.

DIGITIZATION CLERK

COLLECTION DEVELOPMENT
ACCESS AND PRESERVATION INFORMATION AND COLLECTION

1 Indeterminate Position and 1 Determinate Position (24 months)

CGS-3 ($51,012 – $57,967)
Bilingual staffing – imperative (AXA/AXA)

For the purposes of this selection process, the competencies listed in the attached Competency Profile will be evaluated.

Note:  This position is not eligible for regular telework. The location of work is on-site at Library of Parliament workplaces located in the National Capital Region.
* The salary scale is based on 2019 rates.
** The job description is currently under review.

The following knowledge criterion will also be evaluated:

• Knowledge of document digitization principles

To be considered, candidates must have:
• High school diploma or acceptable combination of relevant education, training and experience;
• Experience in digitizing documentary material;
• Experience in using a library management system such as an integrated library system, a client request management system or a document or records management system to manage client requests or track collection circulation, loans or collection description;
• Experience in performing work that requires sustained accuracy and attention to detail.

Candidates retained in this selection process will be required to obtain successfully:
• A second-language evaluation (Bilingual staffing – imperative: AXA/AXA)
• A pre-employment screening

Additional Information:

• The Library of Parliament welcomes all candidates to apply and encourages applications from Indigenous persons, racialized persons, 2SLGBTQI+ persons, and persons with disabilities for this position.
• This selection process is open to the public.
• This selection process may include a second-language evaluation, a written qualifying exam, an interview and a post-interview written exam. The interview will consist of behavioural, situational and knowledge-based questions. Candidates will be required to pass each stage in order to move to the next stage of the selection process.
• We are committed to providing an inclusive and barrier-free work environment, starting with the staffing process. If you require accommodations during any phase of the evaluation process, please contact us at LOPCareers-CarrieresBDP@parl.gc.ca.
• Qualified candidates from this selection process may be considered for determinate or indeterminate positions at the Library of Parliament that require similar knowledge and/or competencies.
• The vaccination requirement for employees of the Library of Parliament established by the Policy on COVID-19 Vaccination was suspended. The Library of Parliament will continue to follow the situation closely, and should the epidemiological conditions change, we will assess whether there is a need to reinstate the vaccination policy and the associated essential condition of employment applicable to indeterminate, determinate, student and intern hiring.
• Education and experience requirements will be used to determine which candidates will be asked to participate in the next stage of the selection process.
• Satisfactory references and proof of education are essential conditions of appointment.
• Travel and relocation expenses are the responsibility of the candidates.
• Only those legally permitted to work in Canada can participate in this selection process.

Apply no later than  September 17, 2023 12:00 AM  Eastern Time.

To apply, please send us your curriculum vitae, along with a covering letter indicating how you meet each of the education and experience requirements of the position. 

Please quote your full name and Insert Staffing Process Number 23-LOP-209 in your documents and in the subject line of your email.

Send your application by email at LOPCareers-CarrieresBDP@parl.gc.ca.

Questions? Contact Human Resources at  LOPCareers-CarrieresBDP@parl.gc.ca.

We thank you for your interest. Please note that only those selected for further consideration will be contacted.

Competency Profile for Information Management – Clerk

ADAPTABILITY
Adapting in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups

Level 1: Recognizes the need to adapt.
• Demonstrates willingness to do things differently.
• Acknowledges the value of other points of view and ways of doing things.
• Displays a positive attitude in the face of ambiguity and change.

CLIENT FOCUS
Providing service excellence to internal and/or external clients, addressing immediate and evolving client needs

Level 1:  Responds to immediate client needs.
• Responds to client needs in a timely, professional, helpful and courteous manner.
• Shows clients that their perspectives are valued.
• Strives to meet service standards in all circumstances.

EXEMPLIFYING INTEGRITY
Treating others fairly, honestly and respectfully, furthering the integrity of the organization and its relationships of trust within the work environment and in the broader community

Level 1:  Acts in fair and ethical manner toward others.
• Treats everyone equally with fairness, honesty and respect all the time.
• Refrains from behaviour or language that is exclusionary or offensive.
• Focuses on organizational success rather than personal gain.
• Follows through consistently on promises and commitments made to others.
• Presents facts and circumstances transparently, no matter how difficult the facts may be.
• Guards confidential and sensitive information, passing it on only to those that need to know.
• Maintains ethical principles even in the most challenging circumstances.

INFORMATION AND KNOWLEDGE RESOURCE MANAGEMENT
Understanding and applying procedures to select, acquire, organize, describe, retrieve, maintain and disseminate information and knowledge resources of all types, media and format

Level 1:  Demonstrates introductory understanding and ability, and applies the competency, with guidance, in a few, simple situations. Directs people to the appropriate source for further information.
• Identifies key types and sources of information needed for own work.
• Identifies most accurate and reliable sources of information.
• Uses information and knowledge resource management systems to access and store fundamental data.
• Follows appropriate policies and procedures to secure and maintain data and information related to scope of own work.

QUALITY FOCUS
Implementing procedures and standards to ensure high-quality results, and taking action to identify or manage quality issues, as appropriate

Level 2:  Consistently meets quality standards set by the organization.
• Answers basic questions related to policies and procedures for quality assurance set by the organization.
• Exemplifies quality standards set by the organization.
• Seeks opportunities to improve how work is done, raising the quality of the output.

ATTENTION TO DETAIL
Working in a conscientious, consistent and thorough manner to ensure accuracy and the quality of work products and services delivered

Level 1:  Recognizes obvious information.
• Identifies main concepts and ideas when reading simple, straightforward documents.
• Reviews own work for accuracy and completeness, spotting inconsistencies or discrepancies that indicate problems with quality of work.
• Verifies the accuracy of details that are important to others.

INITIATIVE
Dealing with situations and issues proactively and persistently, seizing opportunities that arise

Level 2:  Addresses current issues.
• Acts on issues in own area of responsibility instead of waiting or hoping the problem will solve itself.
• Tries various approaches and solutions to resolve a problem.
• Persists when significant difficulties arise.

TEAMWORK
Working collaboratively with others to achieve organizational goals

Level 1:  Collaborates with others.
• Deals honestly and fairly with others, showing consideration and respect for individual differences.
• Does own fair share of the work.
• Seeks assistance from other team members, as needed.
• Assists other team members.
• Shares all relevant information with others.

PLANNING AND ORGANIZING
Making and following plans and allocating resources effectively to reach goals that are central to organizational success

Level 1:  Plans and organizes own activities.
• Plans own activities according to predetermined standards or procedures.
• Monitors the quality and timeliness of own work.
• Seeks clarity on priorities as needed.
• Responsibly uses the resources at own immediate disposal.